Definitions
'Visitors' are those who use our public website. 'Users' are those with access to the password protected elements of our website.
Information Gathered
The following categories of Personal Data may be collected and stored in relation to each Visitor or User:
- Information that is available to Asite and other Users
- Contact details - name, address, e-mail address, phone and fax details, etc.
- Employing organisation
- Mailing, shipping and delivery addresses
- Supervisors and workflow processes
- Information that is available to Asite
- An audit trail of pages viewed and documents opened within Asite
- Contact details of Visitors through Enquiry / Order Forms and records of relevant communications
- Username and password
- Details of transactions made using Asite applications
- Records of training that Users have attended
Use of Information
All information is collected strictly for:
- The efficient provision of services by Asite
- Communication with, and between, Users concerning Asite and Asite's services
- The provision or offer of related, value added or personalised services to Visitors
- The compilation and exploitation of aggregated (non-personally identifiable) statistical information
For example, names and contact details are collected and stored by Asite to allow us to respond to and follow up with Users in relation to queries about Asite or the use of asite.com. Data pertaining to transactions through asite.com is collected and stored. Data relating to website usage patterns is collected for the purposes of improving the service offered.
Personal Data will not be disclosed to third parties, whether for marketing purposes or otherwise, without giving Visitors or Users the opportunity to object to such disclosure, except where the data is supplied to agents or sub-contractors of Asite acting under their authority.
During certain uses of the site, you may be linked to a site or product catalogue provided by a third party. If you submit information to Asite to access or purchase any third party's product or services which are linked to via the asite.com site, we may need to share information, identified in this document, with those parties. This is so that they may process your request deliver the relevant functionality, and or in the case of placing an order, supply the product or services that you ordered.
Inappropriate Documents
Users found publishing offensive or inappropriate* documents onto Asite Platform will have their login cancelled and where appropriate the site closed down. 30 days after notification all data will be deleted from Asite Platform. During this time users have the right to appeal.
* Definition of Inappropriate Documents:
Documents considered by Asite to be inappropriate include the following:
- Documents which have racial or sexual content.
- Documents of an offensive nature.
- Illegal documents. This may include documents to which the publisher does not have the right to own or publish.
The above list is not an inclusive and Asite reserves the right to edit it.
Storage limitation
The Asite Key provides each user with storage capacity of 10GB.
Cookies
Cookies allow registered users to be authenticated and gain access to the privileged area of the site. Cookies are small text files sent to and stored on Visitors' or Users' computers. Cookies do not damage computers or files. These allow you to access all of Asite’s functionality using one password.
Your Consent
By submitting your information you are consenting to our use of it for the uses specified above.
Refund Policy
Requests for refunds must be made within 7 days of purchase and will be given at the sole discretion of the management of the company. This does not affect your statutory rights.
SECURITY STATEMENT
Asite has architected the Asite Platform to maximize protection against all forms of unauthorised activities that could lead to:
- Exposure of confidential information to unauthorised parties
- Damage, alteration or removal of data
- Data theft
- Denial of service
- Unauthorised access to services, resources or data
Secure Application and Data Servers
- Asite Platform applications utilise a number of technologies including hardened HTTP servers, proxy services and application servers.
- HTTP server access is filtered by a policy-based security service that prevents unauthorised access to protected URLs and rejects malformed URLs to eliminate exploits.
- Anti-Virus software is active on all servers and automatically updated with the latest virus definitions and programme enhancements.
- Anonymous connection is limited to public web pages only.
- All application services offer HTTPS access with 128-bit encryption.
- Asite Platform data servers are separated from application servers by additional firewalls.
Payment Terms
Yearly payments in advance will be taken immediately, and subsequent payments will be taken on the anniversary of the start of your contract unless you send us notice of cancellation of subscription in writing more than thirty (30) days prior to the anniversary date.
Cancellation of subscription
30 days notice in writing is required, during this period it is the responsibility of the user to download any documents they require. At the end of the 30 days period your Asite Account will be closed down and your login deactivated. 90 days following the closure of your Asite Account, all data will be deleted from Asite.
Non Payment of subscription
Non payment of subscription will result in the Asite Account being closed down and your login deactivated. Ninety (90) days following the closure of your Asite Account, your data will be deleted from Asite. You may request reactivation during the ninety (90) days provided all outstanding subscriptions are paid along with twelve (12) months advance subscription.
Correcting / Changing Information
As Asite expands its related products and services, we may need to update our privacy policy without prior notice. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes).
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